Meeting Schedule and vendor participation

June 26, 2007

To: The Vendor Community

From: Ed Hemminger, President NYSLGIDA

Subject:  Conference Schedule and Budgeting Information

I would like to thank the entire vendor community for continuing to support our organization.  For those not familiar with our organization, I refer you to our website http://www.nyslgitda.org/ .  We typically get 60 – 80 local government and state agency CIOs and senior IT staff to attend our conferences. 

We send out a letter announcing the opportunity to sign up to participate in our conferences usually in January and July.  All vendor participation is limited and on a first come basis.   

The vendor participation part of our Spring Conferences starts with a Meet and Greet Social on Wednesday at around 5pm followed by dinner (2 representatives per booth can attend).  The vendor fair (10x10 pipe and draped booths for 70 vendors – 4 representatives are allowed per booth) begins on Thursday morning ending around 2pm.   Note that during the vendor fair there are no competing events, all attendees attend the fair.  We also have a small number of vendor presentation opportunities.

The vendor part of our Fall Conferences (typically limited to 60 vendors – one attendee per vendor) are on Thursdays and consists of a Meet and Greet Social with a scheduled event targeted at creating communications and relationships between the attendees.  The event includes dinner and normally lasts a total of about 6 hours. 

The following is our conference schedule as well as some budgeting information: 

Spring 2007 – Saratoga Springs – May 30 and 31 – anticipated $1,300

Fall 2007 – Corning – October 11 – anticipated $700

Spring 2008 – Saratoga Springs – May 7 and 8 – anticipated $1,400

Fall 2008 – Syracuse – October – anticipated $750

Spring 2009 – Saratoga Springs – May 20 and 21 – anticipated $1,500

 The purpose of our vendor events is to not only generate funds to offset the cost of the event for the local government attendees but to provide a forum for the attendees to see the latest technology that relates to their ability to better support their customers.  

Edward E. Hemminger